During the Indian Gulch Fire in Golden in 2011, Councilor Bill Fisher and I found that we were able to use our email lists, websites, and social media networks in ways that were pretty helpful to community members across Golden. After the fire, we put together a report describing what we had done, how well it worked, and the lessons we drew from the experience. In the months after the fire, we shared informal versions of the report with City Council, city staff, and the community, but Bill and I thought it would be worth sharing a slightly cleaner and slightly more polished version. It took a while, but we’ve got a slightly more formal version of the report we can share with anyone interested in learning from our experience.
Although the Indian Gulch Fire occurred a couple of years back, long and challenging fire seasons are probably here to stay (as Coloradans experienced yet again this summer), and the devastating floods of the past couple of weeks ago are a reminder that Colorado communities are susceptible to other crises, as well.
In reviewing and cleaning up the draft, we found that the observations and conclusions are still accurate and relevant. Because we had built strong email, web, and social media networks, because we weren’t part of the formal chain of command, and because we had earned trust and credibility from the community, we were able to fill a communication role that community members desperately wanted but which city and county officials couldn’t provide.
The short version of our lessons learned:
- Community members were hungry for information, and the official communication channels (while important) couldn’t move quickly enough to provide what the community wanted.
- Providing frequent updates, even if there wasn’t much new information to report, was extremely important to community members.
- Bill and I were effective in our ad-hoc communication/engagement/liaison role in part because we spent a lot of time on the ground talking with first responders, community members, and others.
- Doing a good job of gathering and sharing information was time-consuming.
- There can be some trade-offs between speed and accuracy, but local governments can’t rely exclusively on their traditional systems for aggregating and vetting information; people in the community are generating and sharing huge amounts of information and they aren’t waiting to see what the official channels are reporting.
- Because the emergency response was so strong – high quality teams that were well managed and coordinated – Bill and I didn’t have to expend any energy dealing with those types of operational issues. We were able to focus almost exclusively on communication and outreach with the community.
- Although community members collectively relied on a wide range of information sources, individuals tended to rely on only one or two. In other words, if we wanted to reach most community members, we had to rely on a range of communication tools.
- Facebook and Twitter were the most valuable tools for quick, frequent updates.
- Email newsletters played a central role as a less frequent but more thorough bedrock communication tool.
- Facebook and Twitter users can dramatically amplify the information they gather. If we provided frequent, high-quality information on these channels, that’s what spread quickly through these social networks. If we didn’t, then the quality of the information spreading through the networks was less reliable.
- It was important that we responded quickly to the questions and queries we received via email, our websites, and social media.
- Although it was unplanned, Bill and I were a good team for this role. We both had a lot of credibility in the community; by virtue of being on the city council and mayor, respectively, we were highly connected to the flow of information about the fire; we had both already built up strong email, web, and social media networks; and we were both highly sensitive to the risk of distributing inaccurate information. In addition, we had worked closely together for a long time, and trusted each other, so it was easy to share responsibilities throughout the entire crisis.
Feel free to download the full “Indian Gulch Fire – Lessons Learned” report if you’re interested. We welcome your thoughts on any of this, especially about where we go from here: how can the City of Golden (and other local governments around the country) – during natural disasters and perhaps at other times as well – be responsive to the growing use of social media and other internet-based tools for monitoring what’s happening in Golden and for engaging with the City and with each other as community challenges present themselves.
Jacob & Bill
P.S. Thanks to Golden photographer Jeff Warner for letting us use the photo.